Timeline

♥TIMELINE♥

A great timeline can be a game changer. Poorly done, you are stressed, rushed, and worst case scenario, have no time for photos or FUN! Hiring a great wedding planner can help make sure your day runs smoothly, but if you have no money left in your budget for a great day of planner, making and sticking to your own timeline will help!!!! In fact, it helps us both. Nothing is worse than you paying me for my “eye” and then giving me 3 minutes for photos since you are running late. Yes, that has actually happened!

STEP ONE!!!!

Seriously consider what time you want your wedding ceremony and WHY you want it at that time…..Are you having a morning wedding and serving brunch to keep down costs perhaps, or are you wanting a black tie cocktail party and exchanging vows at midnight. If you are going “traditional” and thinking say,4 pm…..why exactly? Is it the lighting, the venue’s suggestion, just seems like a nice time, weather, etc??

 

STEP TWO!!!!

Think about Pros and Cons of the time you picked. If its late, is that too long to expect groomsmen to stay sober LOL….If its the lighting, will it still be that way for photos or too dark…..If it’s too early, will you be expected to serve two meals if the party goes on and on……

 

STEP THREE!!!!

Find solutions for the cons. If your heart is set on a sunset wedding ceremony, then you’ll need to do a first look and take your photos before (great option, especially for the grooms and brides that gets stressed easily)…If your heart is set on a brunch wedding, plan a great exit (or a fake one and take pics afterwards) with a fun getaway car, to cue your guests the party is over (before “lunch”)….

 

Great CON solutions…..

  1. Always think inside and outside the box….have your dream venue, but only for 4-6 hours? Schedule to take pics before hand with a romantic first look with wedding party/family pics elsewhere or have your ceremony/pics immediately following/and big events at your venue but plan an after party for the real party time elsewhere.
  2. Getting married after 2:30 pm in Winter? Consider a first look, since it gets dark by abut 4;30…or move up wedding a half hour to ensure you get couples formals afterwards
  3. Getting married after 3:30 in summer? Same deal…have the beautiful 4-4:30 lighting for photos instead of for the ceremony where it may not be as appreciated in the long run.
  4. Want an 11-12am wedding? Have additional makeup artists hired so you don’t have to start getting ready at 4 am. (photographers usually don’t want to show up at 4 am lol)
  5. Getting married at one location and reception far away? Schedule a huge cocktail hour and plan on taking your photos road trip style between the locations.

REGARDLESS…..the goal is to have ample time beforehand for bridesmaids and bride pics…groomsmen and groom pics….and for a first look if need be (for weddings starting after 3:30ish) and for ample time afterwards for family/formals/whole wedding party if we didn’t take them before. SOOOOOO, the better the planning (and sticking to it) the more photos, backgrounds, poses you get! Here’s some great examples of timeframes to work from…..

What is a “firstlook”? A firstlook is where a couple sees one another before their ceremony!

Pros are: Less nervous, Longer wedding day, more time for photos, groom doesn’t get photoed out, family is less involved with your photos, usually really fun for wedding party.

Cons are: Less traditional, some couples want that aisle moment, some parents don’t like it.

Here are some timelines to help you decide……..

Although not the responsibility of the photographer, more a wedding planner’s role…

here would be some examples of timelines that provide a nice flow…..

and make best use of your Full 8 hours of my photo coverage 🙂

The first two are optimal templates, the following are the wisest use of 8 hours….you can add additional hours on if you choose.


DARBY’S FAVORITE- For a late afternoon wedding…. 2:30ish, “don’t miss a thing photo coverage”….
10:00- Photographer arrives for detail shots…ring, dress, bouquets
10:00- Hair and makeup for bridesmaids and moms
10:00- Bride in chair for hair and makeup (always leave 2 hours for both makeup/hair) detail pics
12- BRIDE IN DRESS
12:30-1 Bridesmaids pics
1-HEAD TO BOYS FOR LAST MINUTE DETAILS, groom pics
1:30 boys greeting guests!
2:30 Ceremony
3:00-3:30 Family pics
3:30-4 wedding party pics
4-4:15 Couples pics
4:30- Couple enjoys cocktail hour
5:30 Announcement and straight to dinner with toasts
6:30 ish couple sneaks out for alone time and sunset romantic formals
7:30 first dance
8:00 cake/garter
8:15 Open dance floor- all big events are done and its time to party and the groom to relax! (goals…to have the groom have 3 hours from venue close down time to have nothing to do but dance with his wife and have fun),
9:00 photographer has captured dance pics and group shot, photographer leaves

*This includes additional photo hours  to capture your entire day.

For this all inclusive package $3600


Darby’s Favorite for LOW KEY FUN PARTY WEDDING! “Never rushed, focused on fun”!
AKA. THE BONNIE AND JAI WEDDING BONANZA!
*** I give a price break on this, for the additional hours because I literally enjoy this stress free timeline so much.
9:00- photographer arrives
10ish everyone starts getting ready…Couple both getting ready at same location, different rooms
12:00- first look-couple takes about 1-1.5 hours of photos just the 2 of them
2:00ish-ceremony
3:00 family pics, wedding party pics
Mingle with guests
4:45 dinner
5:30 toasts
6:15-6:30 couple sunset pics
6:30 first dances
6:45 cake/dessert bar
7:30 garters/bouquets, dancing and party begins
8:30 photographer leaves after reception and group shot
*+ 3.5 hours coverage 3.5 hours for Only $500 additional instead of $650.00 (@$200 pr hour additional)

Total…..$3500.00

 


For a morning wedding….10:30 am Ceremony

6:00- Hair and makeup for bridesmaids and moms: detail pics
8:00- Photographer arrives, Bride in chair for hair and makeup (always leave 2 hours for both makeup/hair)
8:30-Guys do basic getting ready
9:00 -Bridesmaids completely ready, Parents ready and present to greet guests, etc.
9:30-10 guys arrive at venue, photographer gets last minute touches like ties/vests/ boutineer
10:00-Dress on, guys greeting guests
10:30-Ceremony (Anything earlier is hard on moms of brides)
11:00-Family portraits as brunch is put out
1 pm-Send off
1-3:00-wedding party and formal photos
4:00-off to honeymoon! Photographer leaves too….not on honeymoon LOL

 

For an afternoon wedding…. 2:30 pm Ceremony

8:00- Hair and makeup for bridesmaids and moms
10:00- Photographer arrives, Bride in chair for hair and makeup (always leave 2 hours for both makeup/hair) detail pics
11:00 -Bridesmaids completely ready.
12-Dress on
12:30-1:15 Bride and Bridesmaids pics (then back to hiding before guests/guys arrive)
1;15 guys arrive and do last minute getting ready vest, ties, etc
1;15-1;30 guys pics- then go greet guests
2:30-Ceremony
2:30-3:00-Family portraits (half hour and under)
3-3:30-Wedding party pics with or without cocktails 🙂
3:30-3:45 couples formals
5:00  Announcement and straight to dinner with toasts
5:30-5:40 couple sneaks out for alone time and sunset romantic formals
6 pm first dance
6:30 cake/garter
7:00 all big events are done and its time to party and the groom to relax! (goals…to have the groom have 3 hours from venue close down time to have nothing to do but dance with his wife and have fun), photographer leaves

 

 

For a late afternoon wedding….4:30 pm Ceremony (No first look)

10:00- Hair and makeup for bridesmaids and moms
10:00- Bride in chair for hair and makeup (always leave 2 hours for both makeup/hair) detail pics
12:00 Photographer arrives, last minute details of prep pics
1-Dress on
2-3 Bride and Bridesmaids pics (then back to hiding before guests/guys arrive)
3:00 guys arrive and do last minute getting ready vest, ties, etc
3;15-3;30 guys pics- then go greet guests
4:30-Ceremony
5:00-5:25-Family portraits (half hour and under)
5:30-6:00-Wedding party pics with or without cocktails 🙂
6:00-6:30 couples formals
6:30  Announcement and straight to dinner with toasts
7-7:15 couple sneaks out for alone time and sunset romantic formals
7:30 first dance
8:00 cake/garter
8:15 Open dance floor- all big events are done and its time to party and the groom to relax! (goals…to have the groom have 3 hours from venue close down time to have nothing to do but dance with his wife and have fun), photographer leaves

 

For a late afternoon wedding….4:30 pm Ceremony (With first look)

10:00- Hair and makeup for bridesmaids and moms
10:00- Bride in chair for hair and makeup (always leave 2 hours for both makeup/hair) detail pics
12:00 Photographer arrives, last minute details of prep pics
1-Dress on-RUN ON TIME! Do not run late for first look
1:30 boys last minute details, get ready close to one another to keep things on time!
2- FIRST LOOK-couples pics
2:30-4:00 bridal party pics and couples pics
4:00 guys greeting guests, as girls refresh
4:30-Ceremony
5-5:30-Family portraits (half hour or so)
5:30-6 Couple enjoys cocktail hour
6  Announcement and straight to dinner with toasts
7-7:15 couple sneaks out for alone time and sunset romantic formals
7:30 first dance
8:00 cake/garter
8:15 Open dance floor- all big events are done and its time to party and the groom to relax! (goals…to have the groom have 3 hours from venue close down time to have nothing to do but dance with his wife and have fun), photographer leaves

 

For a late afternoon wedding….5:30 pm Ceremony (With first look)

10:00- Hair and makeup for bridesmaids and moms
11ish – Bride in chair for hair and makeup (always leave 2 hours for both makeup/hair) detail pics
12:00 Photographer arrives, last minute details of prep pics
1-Dress on-RUN ON TIME! Do not run late for first look
1:30 boys last minute details, get ready close to one another to keep things on time!
2- FIRST LOOK-couples pics
2:30-4:00 bridal party pics and couples pics
4:00 guys greeting guests, as girls refresh
4:00-4:30 family pics
5:00 gals in hiding while boys greet guests
5:30-ceremony
5:50-6:15 last minute pics/cocktail hour
6:15 Announcement and straight to dinner with toasts
7-7:15 couple sneaks out for alone time and sunset romantic formals, earlier if lighting is good
7:30 first dance
8:00 cake/garter
8:15 Open dance floor- all big events are done and its time to party and the groom to relax! (goals…to have the groom have 3 hours from venue close down time to have nothing to do but dance with his wife and have fun), photographer leaves

 

 

For a night wedding…. 7 pm Ceremony (with first look)

12:00- Hair and makeup for bridesmaids and moms
2:00 pm- Photographer arrives-Bride in chair for hair and makeup (always leave 2 hours for both makeup/hair) detail pics
3 pm -Bridesmaids completely ready.
3;30 pm-Dress on
4-5:00 pm Firstlook and family shots
5 PM Wedding party fun shots and couples portraits
6;15 head to reception with time to freshen up
7:00 -Ceremony
8:00 immediately followed by Formal dinner
8:30 cake cutting/champagne toasts
9 Pm first dance-
10 Pm. all events done, photographer leaves, time to party til midnight